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Exhibitor Activation  |  Exhibitor Services Manual (ESM)  |  Exhibition Operational Schedule  |  Exhibitor and Visitor Registration

Exhibitor Activation

Virtual Briefing Part 1 - Wednesday, 20 September 2023  |  1600 hours (Kuala Lumpur time)

  • Introduction of Team
  • Overview of OTC Asia 2024
  • Spotlight on New Technology Awards
  • Exhibitor Zone
  • Exhibitor Marketing Toolkit - Company logo and product/service listing, Exhibitor Lounge @ Kiosk 4 and 5
  • Exhibitor Services Manual (ESM) - Useful Contacts, Operational Schedule, Exhibit Rules & Regulations, Exhibitor Checklist & Order Forms

   
     View Recording   View Presentation Slide

Virtual Briefing Part 2 - Wednesday, 25 October 2023  |  1500 hours (Kuala Lumpur time)

  • General Event Updates
  • Upcoming Deadlines
  • Registration
  • Advertising Opportunities
  • Exhibitor Activation
    • Email Signature / Social Media
    • Invitation email service
  • Q&A

View Recording View Presentation Slide

Virtual Briefing Part 3 - Wednesday, 15 November 2023 | 1400 hours (Kuala Lumpur time)

  • General Event Updates
  • Upcoming Deadlines
  • Exhibitor Activation:
    • Exhibition Seminar
    • Press Facility
  • Q&A

View Recording View Presentation Slide

Virtual Briefing Part 4 - Thursday, 11 January 2024  |  1500 hours (Kuala Lumpur time)

  • General Event Updates
  • Travel and Accommodation
  • Sponsor Activation
    • Registration
    • Email Signature/Social Media
  • Exhibitor Activation
    • Recap
    • Lead Capture Service
  • Exhibitor Zone: Upcoming Deadlines
  • Q&A

  View Presentation Slide

Exhibitor Briefing (Hybrid) - Tuesday, 30 January 2024 | 1400 hours (Kuala Lumpur)

  • General Event Updates
  • Events/Features/Activities in Exhibition Halls
  • Publicity and Promotion
  • Safety and Security
  • Exhibition

View Presentation Slide

Exhibitor Marketing Toolkit

Company Logo and Product/Service Listing

Exhibitor is entitled to one (1) product/service listing in event website and Mobile App.
 

Exhibitor Lounge

Light refreshments will be served at Kiosk 4, Hall 4 and Kiosk 5, Hall 5, Ground Level for exhibitors as following coffee break schedule:

  • Tuesday, 27 February: 1530-1630 hours
  • Wednesday, 28 February: 1030-1100 hours / 1530-1600 hours
  • Thursday, 29 February: 1030-1100 hours / 1530-1600 hours
  • Friday, 1 March: 1030-1100 hours

 

Exhibitor Services Manual (ESM)

Exhibitor Checklist and Order Forms

Deadline

Description

Mandatory

Submit To

Immediately  Company logo and Product/Service Listing ALL OTC Asia
11 December 2023  Work Authorisation Form Space Only Innogen Online Services Centre

Login information same as
the Exhibitor Zone
login user name and password
15 December 2023  Exhibitor Contractor Form
5 January 2024  Fascia Name Form Stand Package
 Furniture on Hire Order Form Optional

 Electrical and Lighting Order Form

Optional
 Audio Visual Optional
 Service Location Plan Form Optional
 Printing Optional

 Contractor Passes Form

Space Only
 Booth Design Drawings Submission Space Only
26 January 2024  Booth Activity Form ALL OTC Asia
 Exhibitor Registration ALL Exhibitor Registration Page
8 February 2024  Shipment Submission - Sea Freight If Applicable

Contact R.E. Rogers

13 February 2024  Shipment Submission - Air Freight
18 February 2024  Audio Visual Order Optional

Order here:
KLCC Exhibitor Service Center

 Food and Beverage - Booth Catering Order Optional
 Food and Beverage - Beverage Order Optional
 Food and Beverage - Catering Service Staff Order Optional
 Internet and Telecommunication Order Optional
 Hanging Banner Request Optional
 Hanging Object Request Optional
 Booth Cleaning Order Optional
26 January 2024  Travel and Accommodation Optional View Information
9 February 2024  Lead Capture Service     Optional OTC Asia
1 March 2024  Visitor Registration ALL OTC Asia

 

Useful Contacts

  ORGANISER

  Offshore Technology Conference, Inc.
  P.O. Box 10054, 50700 Kuala Lumpur Malaysia
  Website

 Sheila Tan 
 Manager, Event Operations
 Direct Line: +60 3 2182 3133

Shanice Woo
Senior Operations Coordinator
Direct Line: +60 3 2182 3132

 Email  Email

                                                          
                                                                                                          

  VENUE

  Kuala Lumpur Convention Centre
  Kuala Lumpur City Centre, 50088 Kuala Lumpur Malaysia
  Office Tel: +60 3 2333 2888
  Website

  Exhibitor Services Centre (ESC)
  Direct Line: +60 3 2333 2603
  Email

 

  OFFICIAL CONTRACTOR

  Innogen Sdn Bhd
  No. 1, Jalan Perusahaan 1, Taman Industri Selesa Jaya
  43300 Balakong Selangor Malaysia
  Office Tel: +60 3 8961 1108
  Website

 Ai Bit Toh
 Assistant General Manager 

 Brandon Lok
 Project Manager
 Email  Email

 

  OFFICIAL FREIGHT FORWARDER

  R.E. Rogers (Malaysia) Sdn Bhd
  No. 7, Jalan Warden U1/76, Taman Perindustrian Batu Tiga
  40000 Shah Alam Selangor Malaysia
  Office Tel: +60 3 5510 8611
  Website

  Rasyid B. Abdullah                                                                
  Operations Director
  Mobile: +60 19 357 5216
  Email

 

 

 

 

Exhibition Operational Schedule

Exhibition Operational Schedule

Build-Up/Setup

 Saturday, 24 February 2024

  0700-2100 hours   Official Contractor Move-In and Build-Up
  1000-2100 hours   Official Freight Forwarder Move-In
  1100-2100 hours   Exhibitor Contractor Move-In and Build-Up
  2100 hours   Exhibition Hall Closed for Build-Up/Setup

 Sunday, 25 February 2024

  0900-2100 hours   Official and Exhibitor Contractor Build-Up
  1200-2100 hours   Exhibitor Registration, Badge Collection, Move-In and Setup
  2100 hours   Exhibition Hall Closed for Build-Up/Setup

  Monday, 26 February 2024

  0900-1800 hours   Official and Exhibitor Contractor Build-Up
  0900-1800 hours   Exhibitor Registration, Badge Collection, Move-In and Setup
  1800 hours   Exhibition Hall Closed for Build-Up/Setup

 

Official Show Days

 Tuesday, 27 February 2024

  1200-1900 hours   Exhibitor Registration and Badge Collection
  1200-1900 hours   Access Hours for Exhibitors and Standby Contractors
  1400-1800 hours   Opening Hours for Visitors

 Wednesday and Thursday, 28 – 29 February 2024

  0900-1800 hours   Exhibitor Registration and Badge Collection
  0900-1900 hours   Access Hours for Exhibitors and Standby Contractors
  1000-1800 hours   Opening Hours for Visitors

 Friday, 1 March 2024

  0900-1700 hours   Exhibitor Registration and Badge Collection
  0900-1700 hours   Access Hours for Exhibitors and Standby Contractors
  1000-1700 hours   Opening Hours for Visitors

 

Tear-Down

 Friday, 1 March 2024

  1700-1800 hours   Exhibitor Move-Out (Hand Carry Items Only)
  1800-2000 hours   Official Freight Forwarder Move-Out

 Saturday, 2 March 2024

  0900-1700 hours   Dismantle of Booth Structure by Official and Exhibitor Contractors

 

Important Notes:

  • During the Build-Up day on 24 February and Tear Down day on 2 March all vehicles MUST check-in to the Vehicle Holding Area prior to entering the loading docks. Strict scheduling will be announced/notified two (2) weeks prior to the Build-Up Days. All Exhibitor Contractors MUST adhere to the rules.
  • All exhibit installation/setup MUST be completed by 1800 hours on Monday, 26 February 2024. This will be enforced and no exceptions will be allowed.
  • All booth structure and exhibit dismantling MUST be completed by 1700 hours on Saturday, 2 March 2024.
  • OTC Asia reserves the right to alter the operation hours.
  • Each exhibitor is solely responsible for complying with all law, ordinances and regulations pertaining to customs, health, fire prevention and public safety while participating in OTC Asia 2024.

This section is updated as of 30 July 2023.

 

 

Exhibitor and Visitor Registration

Exhibitor and Visitor Registration

Each exhibiting organisation is entitled to two (2) complimentary Exhibitor registration and fifty (50) Exhibition Visitor registrations per 9sqm booth space.

Access for Exhibitor and/or Visitor badge holders are:

  Exhibitor Registration

  • Exhibition during exhibitor access hours

  • Conference Opening Ceremony

  • Conference Leadership Dialogue
  • Conference Strategic Panel Sessions

  • Conference Technical Panel Sessions

  • Conference Technical Sessions

  • Conference Country Sessions

  • Conference Focus Sessions

  • Knowledge Sharing ePoster Sessions

  • Coffee Breaks

  Visitor Registration

  • Exhibition during official visiting hours

  • Knowledge Sharing ePoster Sessions

 

Exhibitor Registration

To proceed with the Exhibitor registration, please login to Exhibitor Registration Page with your unique username and password. Please contact Shanice Woo at swoo@otcnet.org to obtain your unique login details.

Note: Exhibitor badges can be collected at the Exhibitor Helpdesk at Foyer of Hall 2, Ground Level from Sunday, 25 February 2024 at 1200 hours onwards. Please refer to Operational Schedule for more information on exhibitor registration and badge collections. To assist in security procedures, all exhibitors MUST wear valid badges at all times whilst in the venue.

 

Visitor Registration

To invite your guests, please share the unique Visitor registration invitation link and track the registration listing in your company's Exhibitor Registration Page.

Here the Exhibitor Registration Guideline .

 

Exhibit Terms and Conditions

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